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The Best Time to Move Your Office

Moving to a different office space is an important phase in a company’s lifetime. While growth can signify success and maturity, it’s also a time when business owners and employees experience growing pains. For many business owners, recognizing when their business has outgrown its current office space may seem like a fine art. Here are some issues to consider when it comes to determining whether the right time to move is now.

Business growth is the most common reason for moving to different office space. With more space, companies have a more productive environment in which they can increase their workload and accommodate more employees. However, if your business is downsizing, a smaller office space isn’t all bad either. It allows you to reduce your costs by not having to pay for space that isn’t needed. Many businesses are sharing space such as reception facilities with other companies as a means of reducing costs during these tough economic times.

And tough economic times mean landlords and business owners are working together to better utilize office space. Landlords and business owners have more flexibility when it comes to moving into other available space in the same building. This helps business owners to reduce costs when it comes to moving and any disruption to running their business. It’s much easier and more cost-effective to move to different space in the same building than it is to move across town. And the risk of losing long time customers is decreased as well.

As you consider moving your office it’s important to remember that outgrowing office space doesn’t always have to do with size. When companies mature, so does their image. If your current office space doesn’t suit the look your business is trying to achieve now could be the right time to move. Many small businesses start from the business owner’s home office. But now that the business has grown and secured a solid client base, a home office may not project the professional image you’re after. A business in a commercial area could increase your exposure to the community, attracting more clientele.

Before you start packing boxes and office furniture, you should consider the positives and the negatives of a move. Moving your office involves relocation costs and certainly a loss of productivity during the move. Consulting with peers who have recently moved their businesses and commercial real estate agents is a good idea because these are folks who can offer valuable advice so you’re won’t lose business during your move.

Many business owners move to a serviced office with space that’s work-ready so their company won’t have to take on the burden of costs associated with new furniture and IT infrastructure, especially when the new office space is bigger than the previous space. Moving your business also puts you at risk for losing some members of your staff who may have a longer commute to the new location. Discussing the move with key staff members is important. Some businesses offer flexible hours to employees who are a vital part of their organizations.

Moving to new office space reinvigorates staff, giving them a fresh start in newly organized office space. An office move can better motivate your employees resulting in an increase in productivity. Moving to new office space gives business owners the opportunity to negotiate leases that are short-term and less risky as their businesses grow. New office space gives your business a more professional look signifying growth and a good reputation to the local community.